BSBCOM603 Plan and Establish Compliance Management Systems Assessment Task 2
Assessment Task 2
BSBCOM603 Plan and establish compliance management systems
Organisational Requirements
Assessment Submission details:
- Please include following details on the top of your assessment:
- Your Name
- Your Student Id
- Your Trainer’s name
- Assessment Due Date
- Actual Submission Date
Please Note: Any changes in the assessment due date must be approved by your trainer.
- This assessment must be in Microsoft word format. Following settings should be made for this assignment to keep consistency among all the assessments:
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Body text |
Page setup |
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· Font: Times New Roman
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· Top: 2.54 cm
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- Do not forget to attach the Cover Sheet at the front of the assessment.
- Make sure you have signed the Cover sheet to declare this is your own work.
- You can e-mail this assessment to your trainer’s e-mail address with following details:
In ‘subject’ mention your ‘student Id – Your name’.
Achieving Competence:
To be deemed competent in this assessment you must:
- Correctly address all of the assessment requirements as described in this task
- Correctly address all of the submission instructions
- Successfully complete the Assessment Questions
- Submit assessment on or before the due date with an assessment cover sheet
Performance objective:
This task requires you to develop for an organisation an implementation plan for the compliance management system that has been identified in the previous assessment task.
Assessment description:
In this assessment task, following on from Assessment Task 1, you are required to plan and document the compliance management system to be implemented in the organisation, and gain approval from both the CEO (or relevant internal approval authority) and an external auditor prior to beginning the implementation process.
Assessment Questions:
- Respond to the scenario provided below for internal approval to assist in preparing implementation plan for your compliance management system.
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Scenario: Internal approval |
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You are an external consultant hired to conduct research into and propose an appropriate compliance management system for an organisation. The CEO, or relevant internal approval authority, has now asked you to prepare an implementation plan for your compliance management system. Your plan will need to include: ● specifications ● action schedule ● Budget, with a breakdown of costs for each component of the system. Your plan, to fulfil organisational requirements, must be in the following format: (A) COMPLIANCE MANAGEMENT SYSTEM For the proposed compliance management system: I. describe the management information system requirements II. identify all components of the compliance management system, including any documentation required to be developed III. Document the specifications of each component. (B) PERSONNEL For the proposed compliance management system: I. determine personnel requirements for staffing II. select suitable personnel from those available within the case study III. Assign key responsibilities to each position. |
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(C) TRAINING Identify and describe: I. the training requirements for implementing the proposed compliance management system II. Suitable training options for staff. (D) PROCESSES Identify and describe: I. a complaints management system II. a strategy for developing a compliance management culture III. processes and procedures for identifying and managing compliance breaches, including integration with existing policies and procedures IV. processes and procedures for meeting compliance reporting requirements V. processes and procedures for internal and external liaison processes VI. performance indicators to be measured by the system so that it can be objectively evaluated, for example: · individual compliance/non-compliance · training numbers · numbers of complaints · numbers of breaches · ratio of payroll errors/breaches to number of transactions. (E) ADMINISTRATION Include: I. the budget required to resource implementation (including human resources for developing, implementing, reviewing and maintaining the proposed compliance management system) II. an action schedule outlining target milestones for all aspects of implementation, including training, review and maintenance. (F) CONSULTATION You will need to meet with your CEO, or relevant internal approval authority, to present and defend your implementation plan, particularly on the basis of: I. adherence to budget II. the ability of the plan to contribute to a culture of compliance in the organisation. Note: If you are basing your assessment on the Charity-Care case study, you will need to meet with your assessor in place of the CEO. |
- Respond to the scenario provided below for External approval.
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Scenario: External approval |
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As in the above scenario, you are an external consultant hired to conduct research into and propose an appropriate compliance management system for an organisation. The CEO, or relevant internal approval authority, has now approved your implementation plan for your compliance management system. In order to build credibility for the organisation among clients, customers, and suppliers, as well as government and regulatory authorities, you have been asked to meet with an external auditor (representing an accredited certification body). This external auditor will help you take the first steps towards certifying the organisation with respect to, for example, AS/NZS 3806:2006 Compliance programmes, AS ISO 10002:2006 Guidelines for complaints handling, AS/NZS ISO 31000:2009 Risk Management – Principles and guidelines or AS ISO 15489:2004 Records management. You will need to satisfy the auditor that the planned implementation will be compliant with the principles set out in the relevant standards. Example questions that an auditor could ask with respect to AS/NZS 3806:2006 Compliance programmes, for instance, could include: ● How does the planned implementation of the compliance management system: a. Ensure commitment by top management to effective compliance throughout the organisation? b. Ensure the compliance policy aligns with business goals? c. Ensure appropriate resources are allocated to the compliance program? d. Ensure endorsement by top management? e. Ensure compliance obligations are identified and assessed? f. Ensure responsibilities for compliance are set? g. Ensure training needs are met? h. Ensure appropriate behaviours are encouraged? i. Ensure controls are put in place to achieve desired behaviours and outcomes? j. Ensure performance of the compliance program is monitored, measured and reported? k. Ensure that the organisation can demonstrate compliance through documentation? l. Ensure the program is continuously reviewed and improved? m. Ensure an action schedule outlining target milestones for all aspects of implementation, including training, review and maintenance? You will need to answer the auditor’s questions with specific reference to the implementation plan for the compliance management system as you have developed it. Note: You will need to meet with your assessor (as the external assessor) or a person assigned to role-play an external auditor. |
- Arrange with your assessor a time, place and method to present your implementation plan for approval and agree on a relevant standard to be audited against for external approval.
- Present a summary of your report to the CEO for approval. Prepare to answer questions on your proposed plan from your CEO, or other internal approver (who may be your assessor), on how your planned system adheres to budgetary constraints set in Assessment Task 1 and contributes to an organisational culture of compliance.
- Answer questions from an external auditor (your assessor) on how the proposed compliance management system adheres to principles of the relevant standard agreed in advance with your assessor.
- Submit documentation as per specifications below. Keep copies for your records. You will need to draw on this documentation to complete Assessment Task 3.
Specifications
You must provide:
- A written implementation plan, including specifications, budget and action schedule.
Your assessor will be looking for:
- your ability to contribute to a positive culture of compliance within an organisation
- interpersonal skills to relate to internal and external personnel
- literacy skills to write reports containing complex concepts
- knowledge of relevant Australian and international standards
- knowledge of elements of compliance program/management systems
- Knowledge of relevant organisational policies and procedures.
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