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SAP logon assignment help


Navigation in SAP Systems

Introduction to Navigation in SAP solutions on the basis of SAP ERP



Step 1: Logging On

Task Log on to the system.

Short Description Use the SAP GUI to log on to the SAP system.

Time 10 Min.

Find and double-click on the icon depicted on the left side of this page that you can find on your desktop. If it is not there, choose Start All Programs SAP Front End SAP Logon

SAP Logon Image 1

A dialog box similar to the one shown below appears. Select the SAP system specified by your lecturer and choose Log on or Enter.

SAP Logon

SAP Logon Image 2

The logon screen appears. The system requests the client, your user, password, and preferred language.

SAP Logon Image 3

Client: _ _ _

User: _ _ _ _ _ _ _

Password: _ _ _ _ _ _ _

Logon Language: _ _

Before you log on, you need to know the definition of the term “client.”

SAP systems are client systems. With the client concept several separate companies can be managed in one system at the same time.

Clients are the highest organizational level in the system. In business terms, each client can represent a group of companies, a company, or a firm – regardless of the size of the organization.

In commercial, organizational and technical terms, a client is therefore a self-contained unit with separate master records and its own set of tables. In SAP systems, different clients are identified by their client numbers.

Client

Use the client number given by your instructor. For you to be able to log on as a user, a user master record must be created for you in the relevant client. For reasons of access protection, you must enter a password when you log on. Your password entry is case-sensitive.

SAP systems are multilingual. Choose the language for your session in the Language field. Then choose Enter.

Logon screen

Enter the user name, the initial password and the logon language given by your lecturer.

When you log on for the first time, a dialog box appears in which you enter your new individual password twice.

Client: _ _ _

User: LEARN-###

(### is a placeholder for your unique number, this ranges between 001 and 999. Each student is assigned a number that they will use throughout the exercises, and to log onto the system with)

Password: (Supplied by your instructor)à log on

SAP Logon Image 4

The first time you log on you will see a copyright note. Confirm it with SAP Logon Image 5 or Enter.

SAP Logon Image 6

The initial screen with the SAP Easy Access Menu appears.

SAP Logon Image 7



Step 2: Initial Screen

Task Get familiar with the SAP system screen.

Short Description Identify and familiarize with each element of the SAP system screen.

Time 10 Min.

This is the initial screen as described in more detail below.

SAP Logon Image 8

Initial screen

Menu Bar

Menu Bar

SAP Logon Image 9

The displayed menus depend on the action/transaction in the SAP system except for the system and help menu. This dependency is described as context sensitive.

Title Bar

Title Bar

SAP Logon Image 10

The title bar displays the name of the transaction you are currently using. It is located on every primary window and dialog window under the standard toolbar and above the application toolbar.

Application Toolbar

Application Toolbar

SAP Logon Image 11

The application toolbar contains icons and buttons applicable to the transaction you are currently using. Example: Transaction SU01 User Maintenance: Initial Screen.

SAP Easy Access Menu

The SAP system displays the SAP Easy Access menu on the start screen as standard. It enables you to navigate in the system using a clear tree structure.

Click on the small arrows to expand the menu tree. The menu tree is specific to your role (business function in the company).

SAP Easy Access Menu

SAP Logon Image 12

Exercise

Open the following tree structure!

SAP Logon Image 13

Exercise 1

1.1 What is the difference between the transactions Display Current and Display at Key Date?
.
.
.

Status Bar

Status Bar

SAP Logon Image 14

The status bar shows information over the actual system status. You find it in the upper corner of your screen.

Click on the actual system.

SAP Logon Image 15

There you find information about your client, user and also the current transaction.

Follow the menu path:

Logistics à Materials Management à Inventory Management à Environment à Stock à Stock Overview

You are now in the transaction Stock Overview: Company Code/Plant/storage Location/Batch . Click again on the current system. You will now see the transaction code MMBE.

SAP Logon Image 16

Choose SAP Logon Image 17 to go back to the SAP Easy Access Menu.

Success-, Warning- and Error messages

Success-, Warning- and Error messages

SAP Logon Image 18

The status bar shows information about the current system status as well as warning and error messages.



Step 3: Customize Local Layout

Task Use the menu to change user-specific settings.

Time 10 Min.

Choose More SAP GUI settings and actions and select Options.

Local Layout

SAP Logon Image 19

Within the new screen, expand Interaction Design and select Visualization 1. Activate the checkbox for Show keys within dropdown lists.

SAP Logon Image 20

You can adjust warnings to not only show up within the status bar but within pop-ups as well. To do so, select the point Notifications and activate the respective checkboxes for showing success, warning and error messages in a dialog box.

SAP Logon Image 21

Press Ok to save your changes.

Now expand Visual Design and select Theme Preview/Settings.

SAP Logon Image 22

The SAP GUI recognizes whether SAP-Fiori is activated on your system. If so, the GUI automatically takes the SAP Fiori theme. The SAP Fiori Theme checkbox is automatically selected.

By deselecting the checkbox there is the possibility to return to the old design. After you deselect the checkbox, click SAP Logon Image 23 and then click SAP Logon Image 24 . To activate the change, you must log on again. Click on SAP Logon Image 25 and confirm the warning with Yes.

Now log in again with your user and password. As you can see, the surface has changed.

SAP Logon Image 26

To undo the previous change, click SAP Logon Image 27 and select Options.

SAP Logon Image 28

Expand Visual Design and choose Theme Preview / Settings. Select the Accept SAP Fiori visual theme check box.

SAP Logon Image 29

After that click SAP Logon Image 30 and then . To activate the change, you must re-log on again.

Choose SAP Logon Image 31 and confirm the pop-up with Yes.

SAP Logon Image 32

Now log on again. The new interface is displayed.

SAP Logon Image 33

SAP Logon Image 34



Step 4: Favorites

Task Create personal favorites.

Short Description Create your own favorites in SAP GUI and add objects to them.

Time 10 Min.

If you frequently use a transaction, you can use drag&drop to add it to your favorites (or choose Favorites Add). You can then double-click it to run it without having to navigate through the SAP Easy Access menu. Furthermore, you can add folders, reports, files and web addresses as favorites.

Other objects

By clicking Favorites with the right mouse button, you can create your own hierarchical folder structure.

You can add any link to your favorites, to do so click Favorites with the secondary mouse button. Choose Add other objects then Web Address or File. In the dialog box, enter a name and the URL shown below. To confirm choose SAP Logon Image 35 .

SAP Logon Image 36

Exercise 2

Create/Expand your own favorites menu.

2.1 Add the SAP Help Portal using the URL help.sap.com .

2.2 Add the following transaction as a favorite:

Logistics ► Sales and Distribution ► Sales ► Order ► Display



Step 5: Transaction Codes

Task Get familiar with SAP transaction codes

Short description Learn how to effectively make use of SAP transaction codes and parameters.

Time 10 Min.

There are several possibilities to call up transactions in the SAP system.

Transaction Concept

The quickest way to run a transaction in the SAP system is to enter the transaction code. Every transaction has a code, which generally has four characters.

Transaction Code

SAP Easy Access Menu

By navigating through the SAP Easy Access Menu and using path structures you get to the transactions. Then double-click on the transaction to run it.

SAP Easy Access Menu

SAP Logon Image 37

Transaction Code

Every business transaction (not every screen) has a corresponding transaction code in SAP. To display transaction codes, choose More► Extras ► Settings and select Display technical names.

Transaction Code

SAP Logon Image 38

SAP Logon Image 39

Note: The command field in which transaction codes are entered can be found on the upper left.

SAP Logon Image 40

You can use various control parameters to influence what happens to the session when you call a transaction.

/n Exits the current transaction

/i Closes the current session

/o List of all modes (with option to delete and create new)

/n

/i

/o

It is also possible to use /o to open a transaction in a new mode. Assume that you are in the transaction Business Partner (BP) and want to open a new mode for the transaction Stock Overview (MMBE). To do this, enter the command field /oMMBE. After you have clicked Enter, a new mode opens with transaction MMBE.

There is the possibility to open several GUI windows in parallel. If you want to create a new GUI window, choose SAP Logon Image 41 and then New GUI window.

To close a window, select SAP Logon Image 42 in the upper right corner, press the Alt + F4 key combination or select and Close.

Exercise 3

3.1 What is the business process performed using transaction code VA03?
.

3.2 What is the business process performed using the menu path: Logistics ► Sales and Distribution ► Master Data ► Business Partner ► Customer ► Display ► Complete?
.

3.3 Which transactional processes are performed using the following transaction codes?
XK03: .
MM02: .
ME23N: .

When leaving a transaction with SAP Logon Image 43 you may be confronted with the displayed dialog box. Make sure that no unsaved data is visible in the current mode. Then select Yes.

SAP Logon Image 44

User specific settings

Using the command field enter transaction SU3 and switch to the Defaults tab. In this tab, general settings like Logon Language, Decimal Notation and Date Format can be determined for your user.

Please choose EN (English) for Logon Language, 1,234,567.89 for Decimal Notation and MM/DD/YYYY as Date Format.

SAP Logon Image 45

Save your entries using SAP Logon Image 46 .

Exercise 4 For the following exercise switch to transaction VA03, to do so leave the current transaction by using SAP Logon Image 47 .

4.1 How many sessions can be open in the system in parallel? ( Tip Click on the corresponding icon until the system does not create another session.)
.



Step 6: Help

Task Get familiar with SAP’s help functions.

Short Description Get familiar with help functions in SAP systems. Use the F1 and F4 help as well as the SAP Help Portal.

Time 10 Min.

Several types of help are available in the SAP system. The most frequently used ones are the F1 and F4 keys.

F1 and F4 help

SAP Logon Image 48

F1 provides you with explanations for fields, menus, functions, and messages. In the F1 help, you can choose SAP Logon Image 49 to get technical information.

F1

F4 gives you information and possible entries. You can also use the F4 help by choosing SAP Logon Image 50 directly to the right of a selected field.

F4

Further help can be found in the help menu. Choose Application Help or SAP Library to open the online SAP Library. You can also access it on the Internet at help.sap.com.

SAP Logon Image 51

Exercise 5

5.1 Call up transaction VA01 and select the field Distribution Channel. Press the F1-button.
What is a distribution channel (in a few keywords)?


5.2 Close the window with definition of the Distribution Channel. Stay in transaction VA01. Click the field Order Type and press F4. What do the order types SO and OR stand for?
SO
OR

5.3 What is the difference between these two types of orders?




Step 7: Multiple Selection

Task Understand and perform multiple selection.

Short description Understand and perform multiple selection in SAP GUI and get to know useful hints about it.

Time 10 Min.

Choose transaction MMBE to get to the Stock Overview Screen. Display the stock from the plants in Dallas and Miami.

Please assure, that when you enter the two plants ( DL00 and MI00) in the overview as shown below, you will not get the correct result.

SAP Logon Image 52

As you will see in the following screen, the plant in Heidelberg was chosen as well. This is due to the fact that the SAP system displays all plants which range alphabetically between DL00 and MI00.

SAP Logon Image 53 SAP Logon Image 54

Therefore click SAP Logon Image 55 to return to the last screen. Select the black Deluxe Touring Bike (DXTR1000) and click SAP Logon Image 56 afterwards.

Choose multiple selection SAP Logon Image 57 . Then choose the plants you want to display and press Enter or SAP Logon Image 58 .

DXTR1000

SAP Logon Image 59

Afterwards select ExecuteSAP Logon Image 60 and again SAP Logon Image 61 .

SAP Logon Image 62



Step 8: Working at GBI

Task Display GBI information in SAP GUI.

Short Description Navigate through the SAP systemto display the most important information of your enterprise in GBI.

Time 15 Min.

Exercise 6

6.1 How many black Deluxe Touring Bikes do you have in stock?
(Tip Therefore use transaction MMBE.)

6.2 Which customers can be identified in GBI?
Follow the menu path: Logistics Sales and Distribution Master Data Business Partner Customer Display Complete
(Hint Click on the field Customer and press F4. Then enter your Company Code (DE00).

6.3 What is a debtor?




Step 9: Logging Off

Task Log off the system.

Short Description Log off the SAP system.

Time 5 Min.

Choose SAP Logon Image 63 to end the current session. The confirmation prompt shown on the right informs you that unsaved data will be lost. Once you are certain that you have saved all entries, you can confirm the prompt by choosing Yes.

Log Off

SAP Logon Image 64

 

Navigation 2: SAP Easy Access Menu

 

1.1 What is the difference between the transactions Display Current und Display at Key Date?








 
 

Solution Step 4: Favorites

Create/Expand your own favorites menu.

2.1 Add the SAP Help Portal using the URL help.sap.com. (Describe in words or add a screen shot showing what you did).





2.2 Add the following transaction as a favorite:
Logistics ► Sales and Distribution ► Sales ► Order ► Display
(Describe in words or add a screen shot showing what you did)


 
 

Solution Step 5: Transactions

3.1 Which business function is displayed with the transaction code VA03?

3.2 Which business function describes the menu path Logistics ► Sales and Distribution ► Master Data► Business Partner ► Customer ► Display ► Complete ?

3.3 What is the difference between the transactions VD03 and XD03?



3.4 Which transactions do you call with the following transaction codes?
XK01:
MM02:
ME23N:

4.1 Which meanings do the following symbols in the Standard Toolbar have? (Tip: By pausing the cursor over an icon, a help text is depicted. If there is no help text for each icon you simply have to go into a transaction.)

or or

4.2 Why is the icon (Save) grayed out in the initial screen?


4.3 Which of the following icons can create a new session?
or ¨
or ¨
or ¨

4.4 How many sessions can be open in the system parallel? (Tip: Click on the corresponding icon until the system does not create another session.)

4.5 What is the difference between the icons and ?




 
 

Solution Step 6: Help

Run transaction VA01 and click in the Distribution Channel field. Then, press the F1 key.

5.1 What is a distribution channel (in a few key words)?



5.2 Close the window with the definition of the Distribution Channel. Stay in transaction VA01. Click the field Order Type and press F4. What do the order types SO and OR stand for?
SO
OR

5.3 What is the difference between these two types of orders?


 
 

Solution Step 8: Working at GBI

6.1 Check the stock of black Deluxe Touring Bikes (Plant HD00).
(Hint Run transaction MMBE.)
The transaction MMBE can alternatively be opened via the following menu path:
Logistics Materials Management Inventory Management Environment Stock Stock Overview





6.2 Which GBI customers can you identify?
You can also use the following menu path: Logistics Sales and Distribution Master Data Business Partner Customer Display Complete

6.3 What is a customer?




 
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