BSBSUS501 – Develop workplace policy and procedure for sustainability
Task 1
Introduction
MacVille enterprises is Melbourne CBD café that was established in July 2009 by and managed by Seamus MacVille. Their mission is to provide a unique and compelling café experience that includes high quality, fair trade coffee, hot and cold gourmet food and beverages and consistent high level of fast, confident and friendly service. The business plan is developed to lead the organization to be one of the leader in sustainability coffee and café within five-year time.
However, Seamus MacVille, the business manager of MacVille enterprises has reviewed MacVille’s operations and has observed that resource use in the head office and the shops is not aligned with the sustainable work practices being promoted by the Sustainability team. Eventually, this report aims to analyse the company’s sustainability practices and implement strategies. It focuses on the triple bottom line of the sustainability spectrums that are environmental, economic and socio-political.
(Refer to chart in Appendix A for the MacVille’s sustainability practices)
MacVille’s existing policy and procedure documents do not reflect the current business sector requirements. The expenses are reported (Appendix B) and shows that water and electricity are low cost expenses. They may not need any attention but the business manager wants to implement some initiatives to sustain the environment by reducing the use of air-conditioning and use dual flush toilets. The expenses report also states the high cost areas that need to be reduced for sustainability. There are steps to take determine the shortfalls between required sustainable practices and documented approaches to the same.
The objectives of this document are:
Task 2 – Case study question
A list of MacVille’s policies and procedures can be found in Appendix C.
There are policies and procedures that are relevant to sustainable practices. These policies and procedures are:
All these polices relate to the sustainable practices in term of environmental, economic and socio-political. Anti-discrimination and Workplace Health Management are some of the socio-political initiatives that have laws and legislation to be complied with by the organisation. Risk management indicates areas where the economic could be impacted by injury or ineffective performance. These risks must be resolved to prevent any loss or damage to the business. However, the manager also notices there is not enough environment control for conserving resources. Therefore, some recommendations have been provided to the team to implement these inanities. These are comprised of:
Other documents that can be used to implement these process can be based on:
In this report, the most concern issue is to conserving the energy. The best practice of energy saving is provided by Bolton (Practical Sustainability, 2015):
A review based on the current usage of resources are conducted to gain an insight of potential of changes to organizational performances. MacVille previously reviewed the operations and the result were the resource usage was not aligned with the sustainability practices. The expenses report shows the water and electricity usage are within the acceptable range. However, it is considerably high according to Seamus MacVille. It could cost the business in the long term. Therefore, new implementation is needed to minimize the cost at minimum allowance. This includes the air-conditioners and lighting system reconfiguration.
Furthermore, the rate of water, sewerage and electricity is low when compared to the Photocopier and Printer and wastage. The high wastage is the result of ineffective recycle system. More recyclable paper is used, less waste could be expected. MacVille is considered to be disadvantage on the waste removal service in both recycle and general rubbish. Therefore, enhance the photocopier or limit the use of normal toner and paper may be the solutions. Meanwhile, better waste system could be implemented within the firm to reuse the paper sources and maintain the expense economically and environmentally.
Reviewing the MacVille press release, the new policy to form the new work team is a great idea. However, there is missing of affirmative action. Eventually, the executive of problem solving and identify is difficult to proceed. Moreover, the training sections carried out by the team is insufficient. It leads to the unsuccessful achievement of energy saving. For example, one of the new team policies is to encouraging the last staff member leaving each day to turn the air-conditioning off. However, it is barely done since how the staffs know whenever he or she will be the last one exit the building. It must be a procedure for the staff to follow to prevent all conditioners is left running 24 hours per day. On the other hand, for the affirmative action policy, there is no section for the energy saving. It means the energy saving is the organizational responsibility not the employee’s.
- Air-conditioning is switched off automatically by digital devices after closing
- The air conditioners must be switched off manually by the store manager if continue running after hours
- Turning off unnecessary light is responsible for staff and store manager
- Store manager must check the light system and turn them off after hours
- Photocopier and printers only for organizational use
MacVille should monitor and evaluate the effectiveness of the new policies and procedures through a monitoring plan.
Based on the policies and procedures that have been developed in the appendix, the effectiveness of its impact will be monitored. The performance of employees will be observed practically and supervise frequently. The plan is to reduce the usage of energy, water and waste. It can be achieved through minimizing the use of photocopying, air-conditioners, and dual toilet. These must follow the sustainable practices which are being promoted by the Sustainability team.
Manager will be the important person that we would consult with because the manager have the authorization to access and analyze different respects of current policies. It requires the manager to check realistically to observe how the business performs. Complying with the local legislation, the manager could advise the team and discuss about the possibility of the new policy or revised one. On the other hand, the manager will announce the revised policy and plan different training section for staffs to comprehend with these policies.
MacVille Operations – usage of equipment and services
iii. Turning off unnecessary light is responsible for staff and store manager
Waste management – waste control management
iii. General rubbish is available for costumers and staffs
Dress code policy must be revised to ensure the staff to wear comfortably during work. It could reduce the use of air-conditioners. Higher degrees mean more energy saving. Another development is to reuse of all paper for printing. Double sided printer could be enhanced. The scope of these changes is to clearly identify and summaries the new documents that will help to develop the policies and procedures. This will ensure MacVille’s policies and procedures to be implemented for the future development. The propose documents including implementation plan and monitoring chart are available in the Appendix D.
The policy will be easy for everyone to implement and increase the business opportunity such as the saving of expenses on energy consumption.
Implementation Plan |
||||
Policy |
Time Frame |
Cost |
Personnel |
Responsibilities |
MacVille Operations |
Weekly assessment and report |
Report printing Paper cost |
Store managers reported to Seamus MacVille |
Minimizing the use of electricity Report on the use of printing services Report on who used the photocopier for which jobs Report on how new policies improve the use of air-conditioner, dual toilet, and lighting system. |
Waste Management |
Daily activities, Monthly report |
Install colour and label coded bins |
All employees |
Separate waste into different bins Report the use of bins Posters for encouraging consumers and staffs to follow the policies Emptying bins every days Reuse the papers |
Our motto is deliver assignment on Time. Our Expert writers deliver quality assignments to the students.
Get reliable and unique assignments by using our 100% plagiarism-free.
Get connected 24*7 with our Live Chat support executives to receive instant solutions for your assignment.
Get Help with all the subjects like: Programming, Accounting, Finance, Engineering, Law and Marketing.
Get premium service at a pocket-friendly rate at AssignmentHippo
I was struggling so hard to complete my marketing assignment on brand development when I decided to finally reach to the experts of this portal. They certainly deliver perfect consistency and the desired format. The content prepared by the experts of this platform was simply amazing. I definitely owe my grades to them.
Get instant assignment help