Ict Project Management: Rals Rostering Assessment Answer
Answer:
Communication Plan
In a particular project, the communication plan has to be prepared in order to create the alignment with the research office as well as share information with the project stakeholders. The communication plan is simply the policy driven approach or a systematic way which provides the stakeholders the project information. The effective communication plan can easily anticipate in the project what information would necessary to be interacted to particular segments audience. The development of the communication plan in a particular project can help in focusing on the message as well as reach the target or the objective of the project. Apart from that, for the RALS Rostering project, the communication plan is able to create an alignment with the external stakeholders of the project in terms of facilitating the transition to the value improvement that the team of the project gives a successful execution of the project. The communication plan of this project can assign the responsibilities as well for the task and the information of the project and manage the stakeholder information as well as expectation. For the RALS Rostering project, the communication plan is able to address who has the authority for interacting sensitive or confidential information and how the information should be circulated. There are mainly four stakeholders for the RALS Rostering project. These stakeholders are the suppliers, employees, clients as well as system developers of the project.
The following is the communication plan for the RALS Rostering project –
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Stakeholders |
Communication Plan implemented for the Stakeholders |
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Clients |
The meeting between the clients as well as the manager should be arranged as well as scheduled after the completion and the execution of the every phase as well in order to assure the objectives of the project is accomplished in an appropriate manner. |
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Employees |
The communication among the project manager, the employees as well as the system developer should be built after the implementation and the execution of the project prototype in terms of generating review from them regarding the software designed in the project. |
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Suppliers |
The communication built between the suppliers as well as the system developers would be implemented for the purchase on a singular. |
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Project Developers |
The internal meetings should be arranged as well as held among various members of the team on a daily basis in order to assure the appropriate implementation of the project as well as the successfulness of the project development. |
Part Four – Researching the Project Evaluation and Closure Checklist
Annotated Bibliography
Article 1: Martinsuo, M. (2013). Project portfolio management in practice and in context. International Journal of Project Management, 31(6), 794-803.
Martinsuo, (2013), has stated that the “Project Portfolio Management” actually helps in coordinating as well as controlling numerous different projects with the help of pursuing the similar strategic goals and rivalling as well for the same resources whereby the managers who are prioritizing he projects in order to achieve the strategic benefits. The companies all over the globe mainly struggle with the sub-optimization as well as the changes among their projects even if numerous normative instructions and the good practices have been incorporated for the “Project Portfolio Management”. Martinsuo, (2013), has also portrayed in terms of responding to the uncertainities as well as the complications in the environment of the business. As per the viewpoint of Martinsuo, (2013), the “Project Portfolio Management” can be viewed as negotiation, as the structural bargaining as well as structural reconfiguration besides the rational process of decision making.
Article 2: Villafiorita Lindqvist, J. (2013). Implementing a Physician Roster Using Constraint Programming.
Villafiorita Lindqvist (2013), has done a similar project in order to successfully manage the physicians in the hospital. Villafiorita Lindqvist (2013), has developed the roster system that can monitor constantly the minimal allocation of the doctors in the hospital and in the nursing homes. On the other hand, the software developed in the project actually helps in order to monitor the status of the doctors as well as the physician’s interest that helps in turn in terms of allocating the intended section or the portion to the physician as well as the department’s allocation as per the requirement. Apart from that, the software developed in the rostering project has the interest of physicians and the doctors about the working time and allocate the night and day shift depending on the information. On the other hand, the software is developed depending on three stages. Therefore, the first stage deals with the time-scheduling of the night and the day shifts. Besides that, the second phase deals with the weekends and the evening of the shifts. Apart from that, the last and the final phase deals with the scheduling of the departments in the sections.
Article 3: Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world.International Journal of Project Management, 33(2), 278-290.
Svejvig & Andersen, (2015), have portrayed the outcomes of the structured review of the literature of the “Rethinking Project Management” depending on the analysis and the classification of the 74 contributions and additionally takes a crucial look at this new brave world. A total of 6 overarching classifications emerged through the analysis such as broader conceptualization, actuality of the project, uncertainty and complexity, rethinking practice, political, social as well as the contextualization aspects. As per, the project management is of considerable economic importance and the dramatic development has obtained in the project work in several countries, industries as well as different sectors.
Closure Checklist
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Project Name: RALS Roster Project | ||
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SL No. |
Deliverable |
Check if completed |
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1. |
The Work Statement |
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2. |
Change in the Management Plan (Optional) |
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3. |
Project Plan |
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4. |
Estimated Project Cost as well as the Budget of the Project |
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5. |
Project Implementation Timeline |
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6. |
The Technical requirements those have been successfully fulfilled |
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7. |
The functional requirements those have been successfully fulfilled |
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8. |
Risk Approaches and models |
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9. |
Parameters for the test and the test results |
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10. |
Maintenance Plans |
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11. |
Validation and verification activities |
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12. |
Agreements for Licensing |
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13. |
Implementation of the Deployment Plan |
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14. |
Contingency analysis |
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15. |
Formal acceptance |
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Project Evaluation
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Project Attributes |
Cheaper |
Better |
Faster |
Do More |
Poorer |
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Data maintenance |
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Data updating |
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Data privacy |
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Data security |
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Data protection |
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Task allocation to volunteers |
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Ease of handling the software |
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Data handling Ease |
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Software Speed |
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Productivity |
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Performance |
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Manageability of the volunteers |
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Return on investment |
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Part Five – Reflection
Personal Experience
Project Managers are the most responsible member of a project management team who is responsible for the initiation, controlling, planning, execution, design, monitoring and closure of the project. As per my perspective, he should be able to encourage and communicate the transformation and change necessities within the workplace through new delivery of capability from the project in tandem. The manager should have the qualities of leadership that can help him in managing successfully the whole project. Thus, according to my view, he should be able to develop an outstanding coordination and communication with the team members in regards to the project manager’s leadership qualities. As per my viewpoint, the project manager has shared a clear vision and inspired as well the other members of tjhe project management team by implementing a strong coordination with the members. Apart from that, the project manager should have enthusiasm as well as positive attitude and he should be very good in building a team so that the project team’s productivity can be increased. As per my personal experience, the most important skill for the project manager is the decision making and the RALS Rostering project’s project manager has made decisions successfully in relation to the implementation of the project. The ability to receive and deliver the constructive review and listening to other members are also pivotal for the project leader. Thus, according to my point of view the project manager of RALS Rostering project has met successfully most of the skills and qualities of leadership during the implementation of the whole project.
Project Requirements
As per my concept, the ICT project managers in the IT profession should have some important skills and should adopt required methods and techniques. Thus, he should have the coping, management, technical and personal skills. According to the personal skills, he should have sustain and motivate people in a team. Apart from that, according to my view, the project manager should have the idea about the technical tools in terms of managing a specific project. As per my perspective, the project manager is the major technical contributor in a certain ICT project. Besides that, he should also have the crucial and important management skills in terms of driving the project development to the proper direction. He should also know the operations with the software tools of project management and should also have control on the execution of the project. He should aim on the performance management skills. As per my perspective, I think that the project manager should have the coping skills such as flexibility, patience and persistency and he should be able to handle huge amount of constant stress.
References
Chih, Y. Y., & Zwikael, O. (2015). Project benefit management: A conceptual framework of target benefit formulation. International Journal of Project Management, 33(2), 352-362.
Gareis, R., Huemann, M., & Martinuzzi, A. (2013). Project management and sustainable development principles. Project Management Institute.
Heising, W. (2012). The integration of ideation and project portfolio management—A key factor for sustainable success. International Journal of Project Management, 30(5), 582-595.
Hwang, B. G., & Tan, J. S. (2012). Green building project management: obstacles and solutions for sustainable development. Sustainable development, 20(5), 335-349.
Kerzner, H. R. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Martinsuo, M. (2013). Project portfolio management in practice and in context. International Journal of Project Management, 31(6), 794-803.
Morris, P. (2013). Reconstructing project management reprised: A knowledge perspective. Project Management Journal, 44(5), 6-23.
Sánchez, M. A. (2015). Integrating sustainability issues into project management. Journal of Cleaner Production, 96, 319-330.
Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world.International Journal of Project Management, 33(2), 278-290.
Turner, R., Ledwith, A., & Kelly, J. (2012). Project management in small to medium-sized enterprises: tailoring the practices to the size of company.Management Decision, 50(5), 942-957.
Villafiorita Lindqvist, J. (2013). Implementing a Physician Roster Using Constraint Programming.
Zeng, S. X., Tam, C. M., & Tam, V. W. (2015). Integrating safety, environmental and quality risks for project management using a FMEA method. Engineering Economics, 66(1).
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